Met January 21, 2012 10:20 am

In Meeting room  #3 at St Francis Hospital

Sunflower Intergroup Minutes 1-21-2012

Janet chairs meeting.

Members present: Mary R, Stephanie S, Janet M, Melinda D, Elinor C, Marilyn, Deb S., Nancy, Donna.

Serenity prayer.

12 steps read by Elinor.

12 traditions read by Stephanie.

Concept 1 read and shared on by Janet.

7^th tradition passed.

Introductions.

Minutes: correction on old business by Elinor “Deadline for registration for the upcoming convention is January 2, 2012 Elinor reports.” Changed to “Deadline for registration for delegate WSBC registration for the upcoming WSBC is January 2, 2012 Elinor reports.” and corrected and passed.

Mary- treasurer’s report: same as last time. $503.35 balance on hand after income and expenses.  Income 427 from journals, r4 assembly support 230, SI contribution 16, little apple contribution 60. Expenses total: $492.48 creating balance of $503.35.

Proposed budget: total projected income; $1401.21 total expenses budgeted: $1111.00, discussed (Janet) about how institutions (doctors, jails, institutions) are different than PI, track phone vs answer Topeka still needs to be looked at (Elinor & Nancy) to determine next year’s cost. As an FYI, Elinor states that the WSO and r4 assembly ($300) expense may not be able to be met.  We might have to pass the hat, just an FYI. The reimbursement from WSO ($79) is probably nothing we can count on, it was a one-time deal. Spring retreat needs to be striked out.  Motion to strike WSO reimbursed. Passed to strike. Spring retreat striked as well.  New income balance is now $1175.21. 

Accepted budget as edited and approved.

Region 4 rep (Elinor): next r4 assembly in Minnesota, she will probably fly this time but not totally sure, April 13-14^th 2012.  Elinor serves as the web coordinator for the region (she will also give that up in January 2013 when her term is up).  10^th step journals still available from Elinor.

On cell phone, email, yellow pages ad- deadline in July Stephanie adds. Nancy will help with Elinor to find out about yellow pages ad, and which will work best for SI as far as cell phone vs Answer Topeka vs Trak phone. 

WSBC delegate report (Stepanie): WSBC rep will be Nancy going for our group.  April 30 – May 5 in Albuquerque, NM, we need to see conference mailing in mailbox (Elinor or Melinda).  OA listing of meetings did come in mail and needs to be updated (Elinor & others).  March 1 agenda questionnaire is due for the conference that Nancy is attending (Nancy).  FYI in July, August amendments are due, any issues that need to improved, link passed on to group for questionnaire (Stepanie, Nancy, Elinor). Stephanie also adds that she is thinking of relinquishing the position (at the appropriate time) of WSO representative so others may be of service.

Meeting check-in: Monday night rep: 8-12 Melinda reports, Wednesday night 2-4 Elinor reports with a new treasurer by a new member, Topeka Saturday Marilyn reports 4-7 with a couple newcomers, Saturday 11 stays consistent with 5-8 reports Donna;

Lawrence: Nancy reports Monday at hospital not registered but going on, Saturday at hospital 6-10, Thursday closed.

Burlington: Deb reports bad weather keeps them away but reports 2-4.

Manhattan: Monday morning 3-5 newcomers come but don’t show backup reports Mary.

Step study started Jan. 10^th on Tuesdays have 12 people and will close in 3 weeks (when we get to step 4) Elinor reports.  It’s a closed meeting so can’t register.  The study is coming up on 3 weeks old.  It’s held from 6:30 – 8 in St Francis Hospital meeting room 3.  If anyone else wants to come, let Elinor know so she can print off step study for them.

On-going business: For the Omaha region 4 convention July 13-15^th 2012, we are the registration committee. Elinor sent out flyers to all IGs in r4.  Have an online store, can register online, t-shirt to be mailed and bought can do that online as well. Before 29^th of June registration will be $25, after registration June 29^th it will be $35.  Cost of gas, cost of hotel, registration, and meals will be researched by Elinor.  Flyers are on website (www.oaregion4.com) so SI members encouraged to print off for their groups.  Look for the link “Join us in July”.  As an FYI, Elinor reports that at the last assembly, Region 4 changed IV to 4.

New business: Elections.  Reading of the chairperson responsibilities from the bylaws read by Janet. The qualifications of all officers read by Janet.  Question arose about the treasury audit and how often that has happened in SI.  Treasury audit needs to happen every year.  Committee needs to form to perform audit. 

Any nominees for chair? No response.  Co-chairs responsibility to chair until chair is found. 

Secretary? Elinor nominated Melinda.  Melinda agrees and is nominated.

Treasurer? Marilyn asks about it and Mary is leaving in March.  Marilyn is nominated and passed as treasurer.

PI.  Order lifeline for our groups.  Monday night has and Saturday morning 11am has also Donna reports.

SI to get subscription for our group through Marilyn.  Nancy has idea that we ask doc offices about LL.

Closed with I put my hand in yours.

To do’s:

Mary R:

Stephanie:

Janet:

Melinda: take on secretary’s duties

Elinor: phone costs and yellow pages, hotel costs for R4 Omaha convention,

Marilyn: take on treasurer’s duties, order Lifeline for SI.

Deb:

Nancy: phone costs and yellow pages,

Donna:

Committees to form: a treasurer’s audit committee.

MET JULY 16, 2011 8:00 AM

1921 SW Damon Ct, Topeka, KS

OPENING

• Sign in sheet was passed around.
• Janet M. opened with the Serenity Prayer by the group—all was welcomed and all said their name, city, purpose to being there.
• Charlotte M, Elinor C, Stephie S, Janet M, Donna P, Jeannie K, Mary R, Melinda D, Judy K were present.
• The Steps and Traditions were read by entire group.
• Janet M. read about the concept 11 (reading of outside help being hired for OA groups)
• The 7^th Tradition pouch was passed

REPORTS

• Minutes of May 21, 2011 were passed around for members to read, and ask questions.  There was a problem with the report (typographical). 
• The Minutes were approved as the problems were corrected by group.
• Treasurer’s Report—the report had been passed around for each person and was read by Mary R., Treasurer.   Mary notified us about a correction she needed to make and corrected it.
• Region 4 Representative—Elinor informed us of an assembly in October that will be held in St. Louis, MO and it is a one day recovery event.  Elinor also passed out group contribution forms and reported that there was only one group that made a contribution from our SI to IG, Region 4 and WSO.  Pleaded that we talk to our group’s treasurers and get a contribution in.   Elinor also reported that the definition of abstinence has changed and that now it is “Abstinence in Overeaters Anonymous is the action of refraining from compulsive eating and compulsive food behaviors while working towards or maintaining a healthy body weight. Spiritual, emotional and physical recovery is the result of living the Overeaters Anonymous Twelve-Step program”.  This will be in the Tools and Action Plan.  Elinor informed us of a new 10^th step workbook offered for $10. Donna P told us that there is a significant discount offered with multiple order ($3 per book savings with orders of 25+).  Sign up sheet for orders passed around group.
• WSBC Delegate—Stephanie S. reported that she has received a manual for PI Tools (Public Information) and passed it around the group and reminded us that we need a PI service position within our group.  Elinor suggested that we could have a PI panel and divide the work into groups.

• Group Representative Reports  - Topeka Monday 7:00 pm Melinda D. reported the attendance was 8 last meeting;  Topeka Wednesday 7:00 pm. Elinor attendance was about 3; Topeka Saturday 9:00 am.  Judy K. said attendance was 4-6, except when IG representatives were there; Saturday Topeka 11:00am  Donna P. gave the report that the attendance was 8 or more;  no report for Lawrence;  Burlington Monday 7pm, by Deb S. via Judy King report 6 to 8 in attendance, Steps and Traditions being studied ; Manhattan Monday 9:30am Ann small meeting about 4 regular attendees; Manhattan Sunday 2:00 pm Charlotte about 4 with some walk-ins and expressed she would like to see more advertising for their meeting.  Manhattan regular Ron added that there was an online member that attended the Sunday group.

• Public Information – Judy King informed us that she could do the position.  Elinor again added that we could do a panel of members to serve as PI.  Elinor expressed concerns about attendance.  Charlotte requests more advertising for their group in Manhattan.  Judy King talked about a new logo. (we have or need?)

·         Events Revion IV fall convention – Sunflower IG is handling the registrations (Mary). 

Old Business—replacement secretary elected, Melinda D from Topeka. Kansas Day is Sept. 10 in Emporia.  Stephanie has already reserved the room and discussed the lunch as this was Sunflower Intergroup’s job this year.  There was some confusion about who was doing the posters and flyers for this event as Deb from Wichita said she was also doing this (Charlotte thought she was doing this?).  Stephanie cleared this up as stating each IG is responsible for 2 speakers, registration, flyers, posters, PI.  Stephanie gave out phone numbers of the KC chair and the Wichita chair (Deb) for future clarification on who’s doing what.  New bylaws were passed out to all members present.  These new bylaws were sent to WO and passed (the service body bylaws are NOT in conflict with OA, Inc. Bylaws.) Judy King passed out her coins.  The summer retreat was a successful day of fellowship; workshops and program speak held at Janet M’s house. OA members from Wichita areas, Manhattan area, Burlington area and Topeka area were present.

New Business—Stephanie will call Cindy the region 4 chair about website development because Ron reports there is a member from Miami wanting to know about how to create a website for his group.  Closed with the Serentiy Prayer.   Next IG meeting set for September 17^th, 2011.

MET MAY 21, 2010 10:20 AM

IN MEETING ROOM #3 AT ST. FRANCIS Hospital

OPENING

• Sign in sheet was passed around.
• Janet M. opened with the Serenity Prayer by the group—all was welcomed and all said their name, city, purpose to being there.
• Janet m., Mary R., Charlotte M., Melinda D., Donna P., Deb S and Stephanie S.  were present
• The Steps and Traditions were read by Charlotte M.
• Janet M. read about the 10^th Tradition
• The 7^th Tradition pouch was passed

REPORTS

• Minutes of March 21, 2011 were passed around for members to read, and ask question.  There was a problem with the report from Burlington.  The Minutes were approved as the problem was deleted from the minutes.
• Treasurer’s Report—the report had been passed around for each person and was read by Mary R., Treasurer.   The report was accepted with praise of Mary R’s ability.
• Region 4 Representative—Elinor was absent but had sent her report to Judy and Janet.  Janet M. and Stephanie S. took turns reading her report.
• WSBC Delegate—Stephanie S. was not able to attend due with shortage of OA’s funds.  Judy K. passed around the loose copy from OA.org of the Tools of Recovery pamphlet which she had received from Region IV Trustee. 
• Group Representative Reports  -Melinda D. reported the attendance of Topeka Monday was about five recently for Elinor,;   Topeka Wednesday 7:00 pm. Attendance has been low.; Topeka Saturday 9:00 am.  Judy K. said attendance was fix or six, except when IG representatives were there. Saturday Topeka 11:00am.  Donna P. gave the report that the attendance was still growing and the various studies were good.;  The Topeka meeting at the Correctional Facility has been closed.; Lawrence  Saturday  Janet visited the meeting with Jan B. and learned the members on  Thursday  was six to seven.  She had no information about the Lawrence Thursday meeting.;  Burlington Monday 7pm,, Deb S. report—Due to many Springtime activities, attendance has been low, only 1 to  3 for April and May. Steps and Traditions being studied. ; Manhattan Monday 9:30am per Charlotte –Sunday 2:00 pm is still in the hospital with five to seven attending.
• Public Information—The playing of the dvd was postponed until July

The two new PI posters from WSO presented.  Burlington and Manhattan received their ones and other members excitingly took the remainder.  During the discussion of putting SI information in the blank part of the posters, it was discovered the SI hotline telephone number was incorrect.  Judy will have a new stamp with accurate information.

·         Events none was suggested.

Old Business—Region “IV Thought” which will feature Sunflower Intergroup, will be out in June 2011.

New Business—Need new Secretary—The guidelines for Secretary was pointed out for others can read in case there is interest.      Kansas Day is Sept. 10 in Emporia.  Stephanie has already reserved the room and discussed the lunch as this was Sunflower Intergroup this year.  Each Kansas Intergroup has a different responsibility  yearly.  SI  having  a summer retreat was suggested with many interested.  July 16, 2011 was set.

The meeting was closed with a new way to introduce the Serenity Prayer.    

M ET JANUARY 15, 2011 10:20AM

IN MEETING ROOM #3 AT ST FRANCIS HOSPITAL

OPENING

·        The sign in sheet was passed

·        Welcome, Serenity Prayer and Introductions was led by Charlotte M, Vice-Chair, taking our Chair’s duty as she was not able to attend.

·        Stephanie S. read the Twelve Steps, Donna P. and Marilyn D read the Traditions.

·          Charlotte M. read the Ninth Concept

·        Charlotte M. read the OA Preamble

·        The Seventh Tradition was observed as passing a pouch for all to donate as each feels comfortable.

·        It was wonderful to see our current Treasurer, Marilyn D. walk in the room.  We all celebrate with joy.

REPORTS

·        November Minutes were not available as there were no copies at the meeting for all to read.  There was one correction asked by Deb S.

·        The Treasurer’s Report was read by Marilyn D.  It was accepted as read.

·        The proposed 2011 Budget was discussed.  Marilyn pointed that the custom for the SI Treasurer to give to WSO, Region IV, and St. Francis Hospital at the end of the year.

·        There was a discussion of how much money SI should we keep as cushion yearly.

·        As our funds are not sufficient yearly to send the Delegate to WSBC this year,  Stephanie S. our WSBC Delegate suggested we set aside $300.00 yearly for two years for the Delegate to attend.  

·        Region 4 Rep, Elinor C. was not able to attend. She did say she would like to attend to the Region Assembly from another two years.  It was agreed to accept her.

·        Group Representative Reports   Topeka Monday 7:00 pm –Melinda said the attendance was between eight or nine; Topeka Wednesday pm, Donna P. said group was small; Topeka Saturday 9:00 am,  Jane M. said  the attendance was around six;  Topeka Saturday 11:00am—Donna P, reported there is six in attendance;  Topeka Thursday at Correctional Facility—no report as Jean L. did not attend; Burlington Monday 7:00 pm—Deb S. reported that, although the group was small, they had studied all of the OA’s Twelve and Twelve for the whole past year.  They will continue in 2011. Manhattan meetings talked about the retreat they are hosting February12, 2011.  Everyone is encouraged to attend.  There were 7 to 11 attendees at regular meetings.

Lawrence meetings had no report; Holton had no report as Dana S. work on

Saturdays

·        Public information- no report

·        Events—Manhattan Winter Retreat was listed, talked about this and registration forms were passed out.

OLD BUSINESS

·        Contribute from PI, Budget for travel  to pay for those who have travelled to lead OA meetings tabled till March meeting

·        Election of new Treasurer– Mary R. from Manhattan was nominated to be SI new Treasurer for two years and was accepted by unanimous 

vote.    Marilyn D and Mary R. will plan to meet so Marilyn D. can pass all of the SI Treasurer documents to Mary R. Marilyn also suggested that the Treasurer’s expenses be audited per SI Bylaws.  Mary R., Marilyn D. and Judy K. accepted this being done when all can get together.  Charlotte M. will be our vice-Chair for two more years.

NEW BUSINESS

Next meeting to be March 19, 2011

The meeting was closed with the Serenity Prayer.

Thank you for allowing me to be your Secretary,  Judy King

MET SEPTEMBER 4, 2010

ST FRANCIS HOSPITAL, TOPEKA KS

MEETING ROOM #8

OPENING

·        The Sign in Sheet was passed

·        Janet M., Chair, Welcomed everyone, Introductions were done by each attendee giving her name, town and position

·        Charlotte M., Co-chair read the Steps and Stephanie read the Traditions

·        Janet M. shared about Concept 7

·        7^th Tradition purse was passed around

REPORTS

·        July minutes were read and corrected.  It was moved the last sentence of the first paragraph under Public Information be removed from the minutes and passed.

·        Treasurer’s Report—Marilyn D. was given to Janet M after the meeting.  The report is attached.  Janet gave the “Retreat accounting” report. This is attached.

·        Region 4 Representative Report—Elinor C.—Elinor reported she will save some expenses by driving to the Fall Assembly.  She also suggested Sunflower Intergroup elect another Region 4 Representative since we now have ten meetings.  No action was taken at this time.

·        WSO Delegate Report—Stephanie S.—Stephanie is willing to attend WSBC in 2011.

·        Group Representative Reports—Topeka Monday 7:00pm—Elinor stated there were eight attending; Topeka Wednesday PM    Rep not able to attend;; Topeka Saturday 9:00am Carla F- 6 to eight attending;   Topeka Saturday 11:00am Stephanie six to eight; Topeka meeting at the Correctional Facility was changed to Wed.6:00pm—Jean L.; Lawrence Saturday and Thursday– no representative; Burlington Monday 7:00 pm—Deb S. apologized for not being able to attend.  The Group continues to meet with 5-6 members on Monday nights studying the Steps and Traditions; Rescue Mission—Judy K  stated the meeting was closed until more interest came;  Manhattan Friday and Sunday  Manhattan Monday meeting at  United Methodist Church 1609 College with a Step study; Holton—Dana S. not able to attend. Janet M. will attempt to contact Dana S.

·        Public Information

o   The document “Sunflower Intergroup Meetings 2010 was accepted as tool. Deb S from Burlington requested their information be changed to “OA Steps, Traditions and Topics”. She also asks her name be changed to Deb from Debra.  Elinor is to contact Rick B. about making a bookmark with less information.

o   Super Saturday Guidelines from St. Louis were presented as a tool for Sunflower events

o   Website—now more information—Rick B. is in charge of the technical side and Donna P.  Posts all information needed on the website.

·         Events

o   State Convention September 11, 2010

o   Greater Kansas City Area Intergroup Retreat, Oct 30-31, 2010—information passed around.

o   Region IV Fall Assembly and Recovery Event—Elinor C. shared that all of the Recovery Events with the Assemblies are worth attending.

OLD BUSINESS

·        Guidelines for Speakers –  Judy  –denied      

·        Jean L., Manhattan is requesting financial assistance to attend the meetings at the Correctional Facility.  The suggested cost is $47.66/mth.  This will be sent to the Treasurer for her add a budget item that will fit into our budget for 2011.

·        Speaker Guidelines, Speaker Directory/Information Sheet was accepted to be presented for the other two Intergroups   in Kansas. 

·        The Guidelines for Sunflower Intergroup Events was denied. A motion by Elinor C. was we use the OA GUIDELINES FOR OA EVENTS. The URL is http://oa.org/pdfs/oa%20events%20guidelines%20210.pdf.

NEW BUSINESS

·        Bylaws changes/updates—all are encouraged to read these and let Judy know if there are questions or suggested changes.  These changes/updates were suggested by Teresa K. our Region IV Trustee.  Deb S from Burlington asks “Article III, Section B 1b be read “choose to affiliate if this group and is not currently affiliated with any other intergroup.”  I can accept this suggestion.

·        She also asks Article III, Section 2, Qualifications, under virtual groups, C. which reads “No Group may be registered with any other Intergroup.”Are they “registered” or “affiliated”?  I will check with our Trustee to learn the answer to that and why. The wording here should be “affiliated”, not “Registered”. per Teresa

·        New Features on Region IV website—everyone is encouraged to look at the website.

·        Optional 5-10 minutes for sharing at end of meeting.  Several shared. 

·        Next meeting November 20,  2010

            SUNFLOWER INTERGROUP OF OA

            MET JULY 17, 2010 8:00 am

            HIGHLAND HEIGHTS CHRISTIAN CHURCH

           OPENING

·        Sign in sheet was passed

·        Those attending are Mary Lee, Representative of Rescue Mission meeting from Topeka, Ks ; Carla F. Topeka, Representative of Saturday Topeka, Ks 9:00am meeting; Charlotte M. from Manhattan, Ks co-chair; Janet M. from Topeka, Ks  chair; Debra S. from Burlington, Ks, Representative of Burlington meeting; Jean L. Manhattan, Ks Representative of Topeka Prison meeting; Melinda D., Topeka, Ks, Representative of Topeka Monday 7:00 pm meeting; Donna P., Topeka, Ks, Representative of Topeka Saturday 11:00 am meeting; and Judy K. Topeka, Ks, Secretary. 

·        Janet M, Chair welcomed all there, led the Serenity Prayer, and asked all tell their name, town from, and position,

·        Charlotte M., Co- chair read the Twelve Steps; Jean L. read the Twelve Traditions

·        Janet M. read Concept 6 and explained what this meant to her.

·        All observed the 7^th Tradition

          REPORTS

·        May meeting minutes were perused and accepted as read with pass of Charlotte M. and seconded by Donna P.

·        Treasurer’s Report—Marilyn D. brought Treasurer’s report later in the day. This is attached to the minutes.

·        Region 4 Representative report—Elinor C., Topeka not present, but her report was sent via email.  This is attached to these minutes.

·        WSO Representative Report—Stephanie S., Topeka, Ks not present and no report was available.

·        Group Representative Reports- Monday Topeka 7:00 pm—Melinda D. This meeting is a Big Book meeting with 5-7 present; Topeka Saturday 11:00 am-Donna P. meeting led by Judy S. is a relapse and recovery meeting with 2-3 attending; Topeka Wednesday 7:00 pm meeting has no Representative; The Thursday Topeka meeting at the Correctional Prison has been changed to Wednesday 6:00 to 7:00pm representative by Jean L. is little but more are possible.; Lawrence Saturday and Thursday meetings –no representative; Burlington Monday 7:00pm, Debra S reported the group is 3 years old with 5-6 attending, an AA 12×12 meeting being added once a month; Rescue Mission, Mary L. reports none regular, once in a while a person stops by. Other than that Judy K and Mary L have their own meeting; Manhattan Friday pm and Sunday pm report given by Jean L. and Charlotte M.  The Sunday meeting is the stronger; Holton—Representative Dana S. works on Saturday and not available to attend.

o   Public Information—chair and committee members needed. 

o   Charlotte, Manhattan stated there were errors of their meetings on Sunflower Intergroup website; Manhattan is considering an ad in the local paper to advertise their PO Box address, as they have learned that the women who originally formed OA did.  Janet asked they send her and Marilyn D., IG Treasurer with possible cost of the ad. 

o   Teresa Koppel, Region 4 Trustee requests Sunflower Intergroup consider having an OA exhibit at a professional conference at Kansas University, Lawrence, Ks for those who deal with overweight/obese people (event held in Overland Park, Ks. Doubletree Hotel Sept 8-11, 2010).  There would be some financial assistance.

o   Web site—Rick B., not present—Donna P said training is still in process and her and Elinor C.

o   Need to get Manhattan, Burlington and new Saturday Topeka meeting on new bookmarks (nothing was talked about who would be authorized to do this).

o   Charlotte M. suggested people in OA travel to smaller OA groups to encourage those in the groups.

·                                   Events

o   State Convention September 11, 2010

o   Greater Kansas City Area Intergroup Retreat Oct. 30-31, 2010 (Unmasking a Spooky Disease/12 Steps)

                    OLD BUSINESS

o   Payment for cards for Lit Table for Region Convention

o   Post office box reimbursement ($22.00) from Judy K and Elinor C which is needed for sponsors for Women’S Correctional Prison passed.

                   NEW BUSINESS

o   Opportunity as above is read.

o   Proposed IV Regional manual changes—passed

o   Guidelines for Sunflower Intergroup Events were tabled until the next meeting.  The OA Guidelines for Events from the World Service Office website were distributed for members to read before the next meeting.

o   Contribute to PI Institutional or budget for travel for Jean to and from facility.  Jean to submit the costs at the next meeting.

o   5-10 mins. Share time closed.  At that time Judy expressed her wrongs in leading the Retreat July 11, 2010

o   Next meeting at St Francis Hospital, mtg. Room 8, September 4, 2010.

o   Closing—“I put my hand in yours”

Sunflower Intergroup  MET MARCH 20, 2010

ST. FRANCIS HOSPITAL. MTG  ROOM #8

(Meets 3^rd Saturday in January, March, May, July, September, and November)

THE MEETING WAS OPENED BY JANET M. AT 10:15 AMTHE SERENITY PRAYER WAS SAID BY ALL

WELCOME AND INTRODUCTION WAS DONE

MARY L AND CHARLOTTE M READ THE STEPS AND TRADITIONS   

CONCEPTS 4&5 WERE READ ANDEXPLAINED BY JANET M.SEVENTH TRADITION WAS OBSERVED AND JUDY K PASSED OUT A SIGN-IN LIST. 

MEMBERS PRESENT WERE: Melinda D., Topeka Monday meeting Representative; Charlotte M., two Manhattan Meetings Representative; Marilyn D., Topeka, IG Treasurer; Debra S. Burlington, KS. Meeting Representative; Janet M., SI Chair; ;Mary L, Topeka, Rescue Mission Meeting Representative; Judy K. Topeka, SI Secretary; Donna P., Topeka, Topeka Monday Meeting Representative.

REPORTS

·        January 2010 Minutes were reviewed, questions asked and the Minutes were approved without corrections.

·        Treasurer’s Report—Marilyn D.,  presented the January and March statements and a future Sunflower Intergroup Budget in light of the 2009 expenses.  The January report was passed as corrected,  March  report was approved without corrections.  All of these are attached to this document.

·        Region IV Representative was passed around by Janet M. as Elinor C. was unavailable for the meeting.  This is attached. Elinor asked for SI paid for some of her expenses as Region IV Convention Chair.  There is a motion in the April Assembly Motion for Region IV paid for more of her expenses: registration, part of room and food expenses.   There was motion by Charlotte M. that we address this in the SI meeting in May, 2010.  This Convention will be held in Topeka June 18-20, 2010.

·        Group Representative Reports were as listed:  Topeka, Monday PM , Meeting—5 to 10 attendees; Topeka, Wednesday PM Meeting, Donna P.—very low 2 to 5 attendees; Topeka Saturday AM meeting, Carla F. was not able to attend this meeting—those in the IG meeting said attendance can be 12 – 14; Lawrence Saturday and Thursday meeting had no representative, therefore no report;  Burlington, KS. Debra S, group representative shared the meeting is growing and have 5-9 or more attendees.  The meeting is a Step and Tradition meeting;  new Saturday 11:00 am meeting is growing 5-10-12;  New Saturday 6:00 pm at Women’s Correctional Facility , Charlotte M. shared there are a few problems and may not live longer;  Rescue Mission 11:00 am meeting, Mary L. said it is still ongoing, but some issues to deal with;  Manhattan Friday 6:00 PM and Sunday 2:PM Charlotte M shared their attendance ranges from 6-14.  The meetings are OA book studies. The main issue seems to be Anonymity with the men attending these meetings.

·        Public Information

o       General PI—There was a motion to ask in the various groups for someone to replace Karel R.

o       Do we need to order the PL Manual?  A motion passed to wait until we learn Karel does not have one and there is someone who will replace her.

o       Website –Rick B. no report.  Donna P’s Training for the website is still pending.

o       A need to be sure that Manhattan, Burlington and the new Topeka Meetings will be listed on a new bookmark.  Rick will be asked to replace the current yellow bookmarks and list all meetings.

·        Events

o       OA Region IV Convention in Topeka June 18-20  (Elinor C. our Region IV Representative is the Committee Chair of the Convention

o       Kansas State Convention—September 11, 2010

OLD BUSINESS—NONE

NEW BUSINESS –

·        Nomination of New Co-Chair, Judy K. Nominated Charlotte M from Manhattan and spoke of the assets she has to fill this service part.  Charlotte accepted the nomination.  The SI will vote to accept her in the SI May 2010 Meeting.

·        Summer Retreat July 17, 2010.  The Retreat Committee asked to have permission to mail out the Registrations to Kansas groups and any group interested.  The mailing out of instead putting all info via internet seemed to

bring an excellent turnout last year.  Permission to mail out Registration forms to all groups was given.

            NEXT MEETING  May 17, 2010

            Closing—“I Put my Hands in Yours”

SUNFLOWER INTERGROUP MEETING

MINUTES NOV, 14, 2009

TOPEKA, KS—ST. FRANCIS HOSPITAL

MEETING ROOM #8

ATTENDING

Janet McAdams, Topeka, Co-Chair; Deb S, Burlington, Burlington Rep; Jean L.

Manhattan, Manhattan, Rep; Stephanie S. Topeka, IG Chair; Elinor Cowell,

Region IV Representative; Donna P. Topeka, Wed group Rep.; Marilyn Dudley,

Topeka, IG Treasurer.

OPENING

The meeting was called to order at 10:15am by Stephanie, who led the

Serenity Prayer.

Welcome, Introduction, passing of sign-in list

Share of Concepts 11&12

7^th Tradition

REPORTS

The minutes of the Sept. meeting was read, accepted as corrected.

Treasurer’s Report was given by Marilyn D. as following:

11/01/2009

BALANCE 8/31/2009                                            $1,546.13

INCOME

            INTEREST   9/30/09                                                 .31

                                10/31/09                                                . 27

            CONTRIBUTIONS

                        OA GROUP WED PM JUDY C.,

 TREASURER                                     $60.00

                        SEPT. SUNFLOWER IG CONTRIBUTION    9.00

                        KANSAS STATE CONVENTION                100.00

Total Income Sept. 1- Oct 31,2009                               $169.58

EXPENSES

            9/15/09 answer Topeka                                      $59.72

            10/06/09 Answer Topeka                                   $29.36

Total Expenses Sept 1-October 31, 2009                    $89.08

BALANCE ON HAND OCTOBER 31, 2009                $1,593.81 $1,626.63 (?)

STEPHANIE ASKED IF MARILYN HAD RECEIVED A DONATION FROM LAWRENCE

FOR ANSWER TOPEKA.  NONE HAS BEEN RECEIVED.

REGION IV REPORT BY ELINOR WILL BE SUBMITTED TO JUDY SO SHE CAN EMAIL IT TO IG MEMBERS.

AMONG OF ALL THE PAPERS BEING PASSED AROUND WERE SUGGESTIONS

OF HOW TO CELEBRATE DEC 12.  EACH GROUP CAN DO SOMETHING APART OR TOGETHER.

  ELINOR SUBMITTED HER EXPENSES FOR THE FALL ASSEMBLY AS $306.18.  THIS WAS REIMBURSED TO HER.

GROUP REPORTS

ELINOR (MON) VARIED ATTENDANCE 6 TO 8 PEOPLE.  TRADITIONS AND

STEPS ARE STUDIED W/ TOPIC OF BIG BOOK.

            DONNA P.(WED) 3-9 PEOPLE.  STEP STUDY OUT OF 12&12.

            CARLA (SAT) ABSENT 10-17 PEOPLE 12&12 STEP STUDY

            SAT/TH BURLINGTON MEETING—4-5 PEOPLE—STEP& TOPIC MEETING

            MANHATTAN—JEAN 3-7/8 PEOPLE, SUNDAY MEETING GOING WELL—

            STEP OF MONTH/TRADITION OF MONTH/ 3^RD/4^TH TOPIC/SPEAKERS/

            5^TH LEADER’S CHOICE;  MANHATTAN LOOKING FOR SPEAKERS WHO

            WHO HAVE LONG TERM ABSTINENCE OR WHO WILL LEAD A MEETING.

            DONNA P. WILL SPEAK NOV 22. QUENEMO—NO MEETING YET—DIANE ATTENDS BURLINGTON

PI—NO ONE TO REPORT. ELINOR SAID PI INFO AVAILABLE IN REGION IV MANUAL

            SHE SUGGESTED WE BUY THE GUIDELINES FOR $12.00.  STEPH SUGGESTED

            WE WAIT AND TABLE THIS UNTIL SHE TALKS TO KAREL.

WEBSITE—NO REPORT AS RICK WAS ABSENT.  HE IS TRAINING DONNA P. TO

            UPDATE WEBSITE AS NEEDED.

OA CONVENTION—HOPE IS FOR MANY PEOPLE TO ATTEND.  THERE ARE PROBLEMS WITH THE REGISTRATION FORM—JUST TYPOS.  ELINOR ASKED

FOR FUNDING TO MAIL REGISTRATION FORMS TO GROUPS—100 COPIES IS SUGGESTED.

NEW BUSINESS—

            HOLTON, MANHATTAN AND BURLINGTON ADDED TO HOTLINE.

POSSIBLE MEETING IN WOMEN’S PRISON—JEAN(FROM MANHATTAN)

IS ORGANIZING THIS.  THERE WILL BE A MEETING AT THE FACILITY NOV 18. 

 AT 2PM. VOLUNTEERS WILL BE TRAINED.  THE PLANNED MEETING WILL

ALWAYS BE ON SATURDAY.  POSSIBILITY OF 25 PEOPLE FOR A MEETING.

            DEC 12 IS SUGGESTED.  ANYONE WHO HAS AN IDEA, PLEASE CONTACT

            ELINOR

            ELECTIONS OF CHAIR AND SECRETARY TO BE HELD AT THE JANUARY

            2010 MEETING. 

NEXT MEETING JANUARY 16, 2010 AT TOPEKA—ST FRANCIS, MTG ROOM #8

CLOSING “I PUT MY HAND IN YOURS.”